On Conference Night

Rooms, check-in, and the interpreter requests you need to act on.

Give each teacher a room

Add a Room to each teacher on the Teachers page, or include a Room column in your CSV import. Parents see it on their confirmation email so they know exactly where to go.

Tip: Teachers can also set their own room from the Teacher Portal under My Profile.

Interpreter requests come to you by email

If a family asks for an interpreter while booking, the school owner is emailed straight away with the language, family, teacher and time. Arrange cover, or let the family know if your school can't provide it.

Tip: The teacher also sees an interpreter badge next to that appointment in their portal.

Check parents in with a QR code (optional)

Turn on 'Include a check-in QR code in parent emails' under Settings > Security, in the Privacy Settings section. Each appointment gets its own code; teachers scan it in the Teacher Portal to mark the family as arrived.

Tip: Leave this off if your school doesn't scan parents in — the code is only useful if someone scans it.