On conference night

A short checklist for the night itself, for the office and whoever runs the front desk.

Before families arrive

• Make sure every teacher has a room. It shows on the booking page and in each confirmation and reminder. Set it with Edit under the teacher's name.
• Check the Bookings list for Interpreter tags. The family typed the language they need. Owners and admins also get an email when a family asks for an interpreter, so you can arrange one ahead of time.
• Teachers open their private link on a phone or laptop. They see who is coming, any notes, and interpreter requests. Print on the link gives a paper copy for the door.

At the door

• Open Check-in on a tablet or laptop. Tap Check in as families arrive, or scan the QR code on their phone.
• For a walk in, use Book for a family on the night page and pick an open time that has not started yet.

If plans change

• Room change or running late: send a note with Message families. Pick one teacher to reach only their families.
• A teacher is out: click Edit or mark out under their name, then Mark out. See what to do if a teacher is absent.

Good to know

• Clicking Close booking stops new bookings only. Reminders, check-in, and Message families keep working.
• The next morning, families you checked in get the feedback question. If nobody was checked in, every booked family gets it.