Create a conference night

A conference night is one form. Every teacher on the night gets the same grid of times. Anyone on your team who can edit Conferences can build a night; an owner or admin publishes it.

Steps

1. Go to Conferences and click Create a conference night.
2. Title: what families see, like Fall Conferences.
3. Dates, one per line: type each date as 2026-11-12 or 11/12/2026. Past dates are refused.
4. From and To: the window for every date. Minutes each: the meeting length, 5 to 60.
5. Breaks: one per line, like 17:00-17:30. No one can book inside a break.
6. Where: the building or place, shown on the booking page.
7. Teachers: one per line, written as name, email, grade or subject, room. Only the name is required.
8. Optional: Teams, Max per family (0 means no limit), Reminder, hours before (24 by default), and Require a phone number. Families can change or cancel from their link is on by default. Turn it off and families call the office to change or cancel.
9. Click Create the night. You land on the night page as a Draft.
10. Check the teachers and times, then click Publish.

Good to know

• If something is wrong, the form comes back with an error and everything you typed, so a long teacher list is never lost.
• Open Edit this night to change details later. Dates, times, breaks, and the time zone can only change until the first family books.
• A team line looks like Grade 3 Team: Ms. Chen; Mr. Diaz | Room 12. Booking a team meets all of them at once.
• Delete this night is there only while nobody has booked. After that, use Close booking.
• On the Free plan you can have 3 nights open for booking at once.