Team & Security

Run your organization with multiple people. Invite team members to help manage events, restrict what each role can do, and harden your own account with a strong password and session controls. The Team and Security tabs in Settings let you do all of this without touching code or admin tools.

When to use it

• PTO president inviting the secretary and treasurer to co-manage events
• Athletics director sharing tournament management with assistant coaches
• School admin adding a technology coordinator to handle branding
• Limiting volunteer committee members to viewing reports only
• Rotating access out when a board member's term ends

What you get

• Invite team members by email with role-based access
• Roles include Admin, Editor, and Viewer
• Each invite has its own accepting flow - no shared passwords
• Session control (log out of all devices on password change)
• Strong password enforcement on account creation and reset
• Audit trail of key account actions
• Remove team member access instantly when someone leaves

Setup

1. Open Settings > Team
2. Click Invite Team Member and enter their email
3. Pick a role: Admin (full access), Editor (create/edit events), or Viewer (read-only)
4. They'll receive an email with a link to join your organization
5. To manage your own security, open Settings > Security
6. Change your password, review active sessions, and log out of other devices if needed
7. Remove a team member by clicking the trash icon on their row - access is revoked immediately

Tips

• Use Viewer roles for anyone who only needs to see reports - less risk of accidental edits
• Rotate access when board members change so old accounts don't retain control
• Change your password regularly, especially after a team member leaves
• Log out of all sessions if you ever use a shared computer
• Keep at least two Admins so you don't lock yourself out if one account has issues