K-12 Football Jamboree Planning Checklist for Athletic Directors
A step-by-step jamboree planning checklist for K-12 athletic directors - rotations, volunteers, ticketing, and parent communication.
A football jamboree is a logistical marathon: 4-8 teams, staggered quarters, shared officials, and a gate that can swing from 300 to 3,000 people depending on the marquee matchup. Here's the checklist K-12 athletic directors use to run a jamboree without missing a snap.
6 weeks out
- Lock the date and publish a save-the-date to participating schools
- Confirm officials crew chief and ref assignments
- Reserve the field, locker rooms, and training room
- Open online ticket sales through your platform
3 weeks out
- Publish the rotation (who plays whom in each quarter)
- Recruit 40-60 volunteers via a public volunteer signup
- Confirm concessions vendor and chain gang crew
- Send press release to local paper and high school football blog
1 week out
- Send SMS and email reminders to all ticket holders
- Run a walk-through with your custodial and security crew
- Print wristbands for coaches, trainers, and medical staff
- Confirm EMS presence for the event
Day of
- QR code check-in at the gate (no paper tickets to chase)
- Public schedule page with live updates for parents
- Automatic SMS alerts when quarters start / rotations change
- Designated hydration and heat-index monitoring
The week after
- Export ticketing, concession, and roster reports for the business office
- Send thank-you emails to volunteers and vendors
- Archive the event and clone it for next season
The right tools
You don't need six tools for a jamboree - you need one. Ticketing, volunteer signup, rotations, and parent SMS all live on SignUpGo.