How to Collect Registration Fees Online for K-12 School Sports
Stop chasing checks. Here's how to collect K-12 sports registration fees online the clean, compliant way in 2026.
Collecting $125 from 240 families by check is a full-time job. Online registration with card collection pays for itself in a week.
What to require at registration
- Full fee due at registration, or a 50% deposit with an auto-pay for the balance
- Electronic waiver acceptance
- Emergency contact and allergies
- T-shirt size for team gear
Refund policy, in writing
Publish the refund policy at the top of the registration form. Refunds before season start minus a $15 processing fee, no refunds after game 3. That policy alone saves you dozens of phone calls.
Reporting for the business office
Every Friday, export a CSV of registrations + payments and drop it to your bookkeeper. Reconciliation goes from hours to minutes.
Compliance
SignUpGo's Stripe integration is PCI compliant - you never handle card data. That's a compliance win your business office will thank you for.